Khalid Ayman Almawardi

HR Supervisor

Golden Compass Mining Company, Jeddah

August 2022 - Present

• Oversaw the entire implementation process of the HR system, HRMS (ZenHR) by ensuring that it was successfully implemented from start to finish.
• Managed payroll, ensuring employees were paid accurately and on time, while handling bonus and compensation programs to enhance employee satisfaction.
• Designed, implemented, and oversaw the annual performance appraisal system with standardized KPIs.
• Created HR policies and job descriptions, ensured compliance through regular audits, and generated key HR reports to support strategic planning.
• Supervised a team managing government and legal affairs, ensuring compliance through timely renewals of company documents (CR, Medical Insurance, Saudization, Qiwa, Muqeem, Tamm, GOSI, etc.).
• As a super user of the HRMS, I was responsible for all aspects of the system including workflow approvals, policy creation and management, payroll processing, and more. Through my expertise and attention to detail, I ensured that the system was running smoothly and effectively supported the needs of the organization.
• Oversaw the recruitment process and developed systems to improve efficiency and automate routine tasks.
• Provided support in developing the Odoo ERP system infrastructure to address company needs.

• Initiated and implemented an HRMS, transforming HR operations and company efficiency.
• Created an app that automatically generates salary certificate letters from our employee database. It saves time and reduces errors, making life easier for everyone in the company.
• Digitize HR records and optimize the use of HRMS to improve data accuracy and process efficiency.
• Improved the medical insurance program, achieving 20% cost savings while enhancing employee benefits through effective negotiation.
• Improved the recruitment process by implementing integrated systems, saving around 35,000 SAR annually and increasing efficiency.
• Established and nurtured the HR department by mentoring and training future HR next generation staff, enabling informed decision-making and long-term organizational success.

HR Operations Manager

Attar United Company- Hublot & Chopard, Jeddah

August 2017 - November 2020

• Assisted the CEO in planning, developing and coordinating the provision of human resources services; Oversaw government relation program.
• Prepared payroll to ensure employees were paid on time and correctly; Handled bonus and compensation program.
• Supervised the full implementation of the HRMS (Menaitech) to ensure successful deployment
• Managed all employee benefits, including insurance, fitness, care, loans, and wellness programs; Responsible for tracking employee absences and benefit eligibility.
• Coordinated all aspects of the recruitment process and life cycle, including recruitment strategy, screening, selecting, conducting assessments, interviews, offers and the on-boarding process.
• Advised management on key employment law updates and benefit entitlement.
• Ensures the company compliance with current employment law and communicates changes to the relevant departments.
• Manage renewals for company documents such as CR, Saudization, Qiwa, Muqeem, Tamm, GOSI, etc.; Oversees and resolves violations payments.

• Designed salary scale structures & compensation programs and systemized them through Microsoft Excel.
• Designed and systemized job offers and employment contracts.
• Designed a program to document the employees contracts systematically with 0% defect and finish the project in record time.

Start Up (Set Up)

Elad Energy Company, Jeddah

November 2017 - October 2018

• Set up the Company from A to Z by dealing with all government sectors (e.g., SAGIA, CR, Ministry of Labor, GOSI).
• Recruited the first start-up team and assisted them to ensure all processes were followed.

HR Supervisor

Aquat Foods Industries- ALBAIK, Jeddah

September 2014 - June 2017

• Explained human resources policies, procedures, laws, and standards to new and existing employees by conducting training sessions.
• Supported SAP implementation through data coordination and system infrastructure setup.
• Developed, oversaw and managed a performance appraisal system and standardized KPI’s yearly.
• Conducted and analyzed surveys such as job satisfaction and other questionnaires.
• Bridge management and employee relations by addressing demands, grievances, resignations or other issues.
• Conducted orientation training sessions for new employees as part of the general training program.
• Created an HR dashboard that compiles information from a variety of sources. Reported it to CEO and provided the feedback decision through HR metrics.
• Prepared or updated employment records related to transferring, promoting, and terminating.

• Reduced employees' turnover rate from 48% to 27%.
• Created a retention section in the HR department and engagement programs.
• Developed policies and procedures for the retention section such as a grievance procedure.